- B-Side Matches
- Collegiate Program
- Florida Rugby Referee’s Association
- Tour Policies and Guidelines
IX. B-SIDE MATCHES
The principal objective of the FRU is to improve and enhance collegiate rugby within Florida. Additionally the FRU seeks to improve the campus image of Rugby.
B. DEFINITION OF COLLEGIATE ELIGIBILITY
The USARU Collegiate Committee shall act as the direct body on behalf of any club within the United States which represents a two-year or four-year academic institution of higher education and meets the following criteria:
- 1.The club must be authorized and recognized by the administration of the college or university.
- 2.The club must have a faculty member who serves as advisor to the club.
- 3.The club must have a permanent mailing address (this address should not be that of a student officer, but should be a permanent P.O. Box or address at which members of the club can be contacted regardless of any changes in administration) .
- 4.The club must have an appointed coach, collegiate coaches must be certified or duly recognized by USARU.
- 5.The club must be a member in good standing of a local union recognized by the USARU.
- 6.The club must follow all USARU directives regarding player eligibility and competition.
C. ALCOHOLIC BEVERAGES POLICY
- 1. Drinking by those underage is strongly discouraged. Rugby is not an excuse to drink illegally.
- 2. At rugby matches held in college campus settings, serving or selling alcoholic beverages before, during or immediately after the match is prohibited.
- 3. At rugby matches involving only collegiate teams, the selling or serving of alcoholic beverages before, during or immediately after the match is prohibited.
- 4. At rugby matches or events that mix collegiate and open clubs, alcoholic may be served or sold (under local laws and regulations) provided that active measures are taken to prevent underage collegiate players and all other underage persons from access to such beverages.
- 5. It is the ultimate responsibility of college and local officials to insure that their own regulations and laws are enforced.
- 6. Disciplinary action will be utilized to censure clubs, event hosts, and others who fail to take the necessary action to enforce these regulations.
The following guidelines are recommended for those college teams that violate the Union Code of Conduct regarding alcoholic beverages:
- First Offense: Offending team to be fined $250 and placed on probation for a minium of one year. During this time the team will not be permitted to participate in post-season playoffs or have any member participate in its union, territorial or national college All-Star program.
- Second Offense: Offending team to be fined $500 and place on probation for a minimum of two years. During this time the team will not be permitted to participate in post-season playoffs or have any member participate in its union, territorial or national All-Star program.
- Third Offense: Offending team to be permanently suspended. A team may reapply for union membership after a period of three years.
D. CODE OF CONDUCT
Collegiate rugby players represent their university and are ambassadors of United States collegiate Rugby. As such, each collegiate rugby player is expected to be a lady or gentleman both on and off the pitch. Collegiate rugby players should not tolerate obnoxious, impolite or antisocial behavior of any sort which could adversely affect the image of U.S. collegiate rugby as a serious and disciplined athletic endeavor.
E. DUTIES OF THE FACULTY ADVISOR
The Faculty Advisor should act as a liaison between the team and its players and the university. They may or may not be a coach, but should attend matches, particularly at home, and participate in team functions and social events whenever possible.
Specific responsibilities are as follows:
- 1. Ensure that the election of club officers takes place at the end of the Fall season and that the club President notifies the Union Secretary of the new officers immediately.
- 2. Ensure that recruiting of new members is done at the beginning of each school year and on a continuing basis.
- 3. Ensure that complete and reasonable matches are planned for the team and that the Match Secretary has sent a copy of the schedule to the Referees Society.
- 4. Ensure that practice sessions are properly organized and under the control of the appointed coach. Help the team locate a qualified coach if none is currently assigned.
- 5. Ensure that budget requests for college funds are properly prepared and submitted in a timely and professional manner.
- 6. Ensure that college policies regarding the use of facilities, insurance, playing personnel, use of funds, etc. are adhered to.
- 7. Ensure that the team has access to the appropriate services and facilities offered by the college (practice/playing fields, equipment, medical trainer, etc.) .
- 8. Notify the proper FRU officials of any disciplinary matters affecting the team.
- 9. Attend, with club officers, the Annual General Meeting of the FRU.
- 10 Provide such evidence of registration of all players as required by FRU
A. Recruitment, Training, Assessing, and Coaching
This is effected primarily through the recruiting efforts of Referee’s Association members and Rugby Club members. Fundamentally, anyone desiring to referee who has the physical attributes to keep up with play, and the mental aptitude to read and understand the laws is open for recruitment, and should be referred initially to the Chairman of the FRRA, who will then set in motion all the steps necessary to bring that person into membership.
The Referee Program” is a program whereby every club is required to have a quaified referee” who is a club member, who then gains experience by referring the “B” games, and is coached by the full member referee assigned to the “A” game for that day.
Florida is governed by the IRB Laws under the direction of the USARU Laws Committee. An updated edition of the laws in published annually in July.
Grades are assigned starting at Novice, then C3, C2, and C1, by the Florida Grading Committee; B3 and B2 by the South and Eastern Referee’s Grading Committee; and B1, A2, and A1 by the National Grading Committee.
Certain standards in law knowledge, application, fitness, and ability to travel are required at all grade levels. Referees are paid in Florida according to their grade, and as professionals have certain obligations to the Florida Rugby Union, and duties to perform regarding CIPP compliance and Discipline Reports.
Referee training and coaching sessions are carried out a least once per year in the North and South, respectively. Any referee observing a game in which a lower graded referee is officiating, is expected to “coach” that referee in a positive, constructive manner. All C1 referees aspiring to the “B” Panel, and all “B” and “A” Panel referees are required to attend the National Referee’s Coaching School held every summer at its publicized location. In addition, opportunities occur periodically for referees to attend seminars on how to be an effective referee coach; with this in mind, all C1 referees an above are considered by USARFU to be able to coach, and should therefore make every effort to improve their technique whenever possible.
B. Scheduling and Confirmation of Referees
Referees are assigned by the V.P. of Referee Development for all league games according to the Florida Published League Schedule, and on an ad hoc basis for friendly and tour matches. Home team secretaries are required to call their assigned referee no later than four days prior to the game, i.e. Wednesday before Saturday, to confirm the match and inform him/her of the venue, kick-off time, and directions to the field.
For tournaments, referees will be appointed by the Referee’s Appointment Committee. This includes appointments for referees from associations other than Florida. Tournament Directors are required to inform the Referee’s Association at least 4 weeks prior to the tournament date, as to the number of teams involved and the play format, so that the number of referees required can be mutually determined at that time. The significance of this timing is to enable the FRRA to take advantage of 21 days advance air fares when necessary, and for the Tournament Director to know what expenses to budget per the current referees’ daily rate.
C. Pre and Post Match Preparations and Requirements
The assigned referee must be at their appointed match venue at least 30 minutes prior to kick-off. He/she must carry out the following functions:
- 1. Pitch inspection. Marking and layout, flag positions, pads and goal posts, sideline restraining ropes (as per Florida requirements).
- 2. Players dress inspection. Boots (cleats), dress and headgear, medical supports and braces (per the current law directions).
- 3. CIPP rosters. Collect and show to opposing captains, have each sign off on opposing team’s list.
- 4. Touch judges. Pre-match instructions.
- 5. Captains. Coin toss.
- 1. CIPP rosters. Note winning team and score, note any cautions or send offs, sign the form, and give to the winning captain.
- 2. Discipline reports. Write a full account of the send offs, fax or mail copies to Discipline Chair, Player’s Club Secretary, and Chairman of Referee’s Association within 6 days of incident.
- 3. Availability. Be available for discussion on points of law.
After the match, the referees must carry out the following functions:
D. Referee Conduct
Be professional, courteous and a credit to the FRRA at all times while acting as its representative.
E. Referee Match Fees
Referee’s expenses will be paid in cash, or check (as arranged with the referee in advance) directly to the referee prior to the start of the assigned game.
Payment chart is available from the Florida Rugby Referees Society
Grades will not be a factor at tournaments.
“Friendly” games will be paid as arranged between the Home Club and the individual referee assigned to the game.
XII(A) Tour Policies and Guidelines
The rugby tour is an integral part of a player’s career and in the development and improvement of the game in the United States. Properly organized and conducted, it contributes to both the abilities of players as well as the unification of a team/club into a cohesive body on and off the pitch. It is a strong morale builder and offers an opportunity for travel and friendship. If not properly planned, though, a tour can produce unwanted friction and problems for players, the club/team, the FRU, and United States rugby.
The FRU Tours Committee maintains these guidelines for the following purposes:
- 1. To allocate resources so as to balance the needs and abilities of all clubs with the needs of representative sides and tourists in order to both improve playing skills and gain recognition for rugby in the FRU.
- 2. To coordinate communication between the participating clubs and the Union.
- 3. To ensure the supervision and administration of social arrangements for visiting teams.
- 4. To ensure effective outfitting of Union representative teams.
- 5. To manage the supervision and integration of administrative arrangements for visiting teams.
It is imperative that the club recognize that touring brings your team and our union under the spotlight of many more people; this spotlight is more of a factor when the tour involves international players. Whether the tour is abroad or you are hosting a traveling team, you will be evaluated against the most exacting standards of play and social behavior.
Of course, you will be judged by your peers as well, as poorly organized tours (both hosting and traveling) leave a legacy which will be borne by all other clubs in the FRU.
The following notes have been assembled to give you guidelines and checklists on issues that you will need to be aware of and responsible for in order to have a successful tour, whether this is an outgoing or hosting tour.
- 1. Rules and Procedures
- a. Teams from the FRU planning to tour outside the jurisdiction of USA Rugby South must secure the approval of the FRU Tours Committee. Failure to receive approval may result in cancellation of matches by the FRU. Additionally, for many international unions, if you fail to tour with the necessary letters of approval, you may find yourselves in a foreign country with no team to play.
- b. Each touring club shall have a central source of communicationone person in charge, usually known as Tour Organizer. For select sides, this position can also be the Select Side Manager. All itinerary and financial arrangements for outgoing tours should be directed by the Tour Manager.
- c. No collegiate club will be allowed to tour outside the continental United States unless accompanied by a responsible adult appointed by their university administration.
- d. Generally, USA Rugby South and the FRU Tours Committee need one year prior to the tour to process tour applications. Final review and approval will occur within the last two months prior to departure. This time is necessary as after you club receives approval, you should send a copy of this letter to each team of club you are playing prior to your travel. The following information, as a minimum, must be submitted to the FRU Tours Committee Chairman initially in order to process the application:
- 1. Travel itinerary; i.e. dates of departure and arrival, opposing club names and addresses, match dates, and travel dates (from one fixture to another) while on tour.
- 2. The number of people in the touring party.
- 3. Name, address, etc. of your club/team Tour Coordinator and the name of address of the travel agent of coordinator.
- 4. Name, address, telephone numbers of the host clubs.
- 5. Collegiate teams must provide the name, address, telephone number and position at the college of the person accompanying the tour.
- 6. A summary of the finances for the tour, including the estimated expenses and the means by which these expenses will be paid (i.e., method of funding, individual funding and fund-raising events, etc.)
- Included in this Handbook is a Tour Application Form. Please use this to provide the above information.
- e. In order for your club to team to travel with permission of USA Rugby South, the FRU Tours Committee Chairman must notify the USA Rugby South Tours Committee; approval or disapproval may come from either.
- f. As mentioned above, you should send a copy of the final approval by USA Rugby South and FRU to your host clubs. It is also a sound recommendation that you travel with a copy of the approval form.
- g. Finally, after your tour we ask that you complete a Tour Report so that we can all learn more of the clubs that you played.
- 2. General Organization
- a. The three key individuals involved in running a tour are the Tour Organizer, the Tour Manager and the Team Captain. The combination of any of these functions places increased burdens and responsibilities on any individual, and may result in problems. Generally, the duty of each is as follows:
- 1. Tour Organizer: This person is responsible for planning every facet of the tour off the field, whether he assumes the details himself or delegates them to assistants or travel agencies. This includes communication with hosts, airlines, hotels, etc. It is vital that all commitments be in writing, well in advance. During the tour the Tour Organizer should be able to maintain continued contacts regarding all travel and lodging arrangements; however, this should not extend to the daily functioning of the tour, as this is primarily the purpose of the Tour Manager.
- 2. Tour Manger: This person is in charge of overseeing the well-being of the members of the touring party, from departure to return. All facets of the tour are included: discipline, equipment, and even making sure all teammates are assembled before each game.
- 3. Team Captain: This person is responsible for the team on the field. It is suggested that the Captain be included in the selection process. Finally, both the Captain and Tour Manager should be expected to speak at public functions after the games, etc., so both must be prepared!
- b. Planning is absolutely essential for a successful tour. Outlined are common issues important to all tours.
- 1. Evaluation: Before traveling, three general issues should be assessed:
- a) Can the necessary funds be raised in time,
- b) Can a strong and fit team be ready to travel for what may be an extended period of time
- c) Are there enough responsible people available to share in the duties that are required to take on the considerable organization and efforts involved with travel?
Only when you are satisfied on all points should you approach the FRU Tours Committee.
- 2. Notification: The Tour Organizer should notify the FRU Tours Committee Chairman of the team’s plan to tour. The FRU Tours Committee must advise USA Rugby South and USARFU that the proposed touring team (and match opponents) are in good standing, and in return the USA Rugby South and USARFU provide the FRU with the necessary permission for the outgoing tour.
- 3. Finance: A party of 30, going to Europe for two weeks will, without any difficulty, tally expenditures in excess of $30,000. Most of this will have to be borne by the touring club and its supporters. You may be able to reduce this with contributions, arrangement of private accommodations, host meals, etc. Assess your needs at the very beginning and bear in mind that bills will have to be paid during the tour. In addition, extra funds should be taken for use in emergencies. Be liberal in your estimates of expenses!
- 4. Travel: Consult a reputable travel agent whom you trust. For internal travel in European countries, public transportation is generally of a high standard and there are often incentives for foreign travelers. Cost and reservations can and should be obtained in advance. Many clubs also use a hired bus for the duration of their stay in a particular country.
- 5. Accommodations: There are a variety of sources, ranging from private homes to student hostels or inexpensive hotels. Confirm reservations and cost in advance. You may also consult with your hosts or your travel agent for other sources.
- 6. Fixtures: Mismatching of strengths in fixtures can ruin a tour. Some overseas unions have expressed concern about the scheduling of games that resulted in lopsided scores. There is no reason why games cannot be arranged with teams of comparable playing abilities. It is easy to overestimate one’s own strength, particularly by overlooking normal tour attrition during a heavy program of matches and hospitality. While on the tour, seek advice after each game from your hosts and, if necessary, telephone ahead to your next hosts and let them know if you do not think you are strong enough to cope with the team they are putting out against you.
- 7. Relaxation: There is invariable a tendency to be too venturesome in planning fixtures. Playing on and off the field takes a considerable toll, with even more injuries and late nights sapping playing strength. Five matches in two weeks for a party of 25 players should be the absolute maximum, particularly when there is travel between fixtures. Rest days, therefore, are of great importance. Some sightseeing can be planned in advance, particularly as rest stops on long bus trips. Ask your hosts for suggestions.
- 8. Kit: A clean, well turned out team builds confidence, spirit and reputations. Take at least one full set plus five spares (jerseys, shorts, socks) for each team. Training kits (old jerseys, track suits, etc.) are the individual player’s responsibilities. Take along black boot polish, brushes, spare laces, etc. Off the field, there will be official functions to which blazer, sportcoats, nonjeans, shirt and tie should be worn.
- 9. Tour Brochure: This is an excellent promotional piece that need not be too elaborate. Basically, it should contain profiles of your club and each player with photographs. Local advertisers should be vigorously canvassed with a view to recovering much of the costs before leaving. Some host clubs will allow you to sell copies at a nominal amount. Messages of good will from local rugby and community dignitaries should be included.
- 10. Mementos: It is customary to offer some record of your visit to each host club, the most common being a club or college crest in plaque form. Additional items can be badges, ties, etc. for those who play against you and for their officials. Gifts should also be given to families who host individual players: no cash, though!
- 11. Insurance: Some countries have national health programs under which visitors would be eligible for medical treatment. Despite this, it is vital that you carry adequate protection. Baggage and personal effects insurance can also be useful.
- 12. Medical Kit: This need not be too elaborate, but can save many minor irritations. Aspirin, ACE bandages, tape, Vaseline, gauze pads, disinfectant for cuts are obvious items. A complete list is available elsewhere in this Handbook. All items should be kept sealed to avoid difficultly in Customs clearance.
- 13. Traveler’s Checks: For protection, funds should be in the form of traveler’s checks. Checks in the local currency should be purchased prior to departure.
- 1. Evaluation: Before traveling, three general issues should be assessed:
- 3. Checklist
- a. Confirmation, in writing of the following:
- 1. USA Rubgy South and USARFU permission to tour (carry with you on the tour!).
- 2. Host club’s confirm fixtures and permission from their own Unions.
- 3. Air transportationpayment dates.
- 4. Ground transportation on tour, costs and payment dates.
- 5. Accommodations and costs.
- 6. Follow up your letters to hosts with a phone call just prior to departure.
- b. Funds available for:
- 1. Transportation costs air and ground/
- 2. Accommodation costs.
- 3. Meal costs.
- 4. Emergency fundindividually and as a team.
- 5. Personal pocket money, in traveler’s checks.
- c. Kit:
- 1. Matching uniforms (shorts, socks, jerseys)
- 2. Training kit.
- 3. Blazer and tie.
- d. Tour Brochure:
- 1. Program due dates, advertising copy.
- 2. Incoming funds due date and payment of printer due date.
- 3. Arrange delivery well before departure.
- e. Mementos:
- 1. For clubs/players/officials.
- 2. Design, payment, and collection.
- f. Passports, visas and vaccinations, as required.
- g. Insurance
- h. Medical Kit
- a. Confirmation, in writing of the following:
- 4. Post-Tour Report
Within 30 days of the completion of the tour, a report must be sent to the FRU Tours Chairman. This report should discuss the tour, give highlights and any problems or recommendations. This report will also serve to help others who tour this same area in the future.
- 1. General Rules
- a. Union teams bidding on a touring team game must indicate to the FRU Tours Committee what they are prepared to do in hosting a match with a touring team, i.e. reception committee on arrival, providing of directions to practice field, assistance in transportation to the match, and appropriate post-game festivities. The FRU Tours Committee decisions of approval/disapproval are final. Failure to receive permission may result in cancellation of referees or of the match.
- b. Visiting teams must get permission to tour within the FRU jurisdiction from the FRU Tours Chairman.
- c. The Tours Committee shall communicate approval/denial along with other pertinent details to teams wishing to tour within the jurisdiction of the Union.
- d. Any team wishing to tour within the jurisdiction of the Union must present evidence to the Tours Committee of sanction to tour from their home Union. Deviation from this rule can result in game cancellation.
- e. The Tours Committee determines who the opponents of touring teams shall be. In cases where a touring team requests a specific opponent and the Tours Committee deems that opponent to be unsuitable, the Committee may designate another opponent or withhold match approval, or both.
- f. The Union shall assume no financial or other level obligations relative to touring teams unless a) a Union team is playing the visitor or b) a specific request from a member club is put to the Tours Committee. In both cases, or in any other case, the Executive Committee must approve by a majority vote.
- g. Copies of all correspondence initiated by union teams relative to inviting touring teams to the FRU should be sent to the Union Secretary and the FRU Tours Committee as a matter of record.
- h. The Tours Committee, when informed of an internal tour arranged between an FRU team and a touring team may, if it feels it is necessary in order to avoid misunderstandings, communicate to the visitor’s home Union any doubts which may exist as to the FRU’s host club’s ability to provide: a) adequate competition and b) accommodations, transportation, financial arrangements, etc.
- i. When the Union Select Side is acting as a host to a touring side, the President of Union shall appoint a Match Organizer and a Team Manager. Their respective duties are:
- 1. Match Organizer: Arranges a venue, referees, and other duties pertinent and ancillary to the match and not covered in the nomenclature of the Team Manager’s functions. Also includes fund raising duties in collaboration with the Chairman of the Finance Committee.
- 2. Team Manger: Issues and collects uniforms, secures a team trainer and physician, training supplies, and injury contingencies.
- 2. General Procedures
- a. Incoming clubs and Select Sides must submit their itinerary including dates of matches, dates on which they move from one host to another, to the FRU Tours Committee for approval.
- b. Provide the name, address and telephone number of the Tour Coordinator.
- 3. Pre-Tour Communication
- a. One member of the host club should be appointed the Tour Coordinator. It shall be their function to handle all arrangements with the touring side.
- b. It shall be the duty of the Tour Coordinator to secure a copy of the itinerary of the touring team and work around that.
- c. The Tour Coordinator should make clear to the touring side what the limits are of the host club’s liabilities.
- d. The Tour Coordinator should make clear to the touring side the extent to the host club’s financial resources so that there are no misunderstandings of what the touring team can expect in the way of hospitality.
- e. The Tour Coordinator should notify the FRU Tours Committee of the club’s plans to host. As the FRU Tours Committee interacts with the USARS Tours Committee, the FRU Tours Committee must advise the USA Rugby South and ASARFU that the proposed hosting team (and match opponents) are in good standing, and in return, the USA Rugby South and USARFU provide the FRU with: a) notice that the touring club is in good standing with its home Union and has permission to tour, and b) the touring side has received USARFU approval to tour. USA Rugby South sanctions will be placed on clubs who allow incoming tours without having received proper approval.
- 4. Welcome
- a. A committee of the club numbers (the more the better) should meet the tourists at their arrival point, i.e. bus station, trains station or air terminal.
- b. The host club should be prepared to offer the tour party a small reception with refreshments and snacks, etc. on the eve of their arrival.
- c. A formal reception is appropriate for touring sides from outside the United States.
- 5. Transportation
- 1. For touring sides without their own transportation, the host club shall make every effort to get the tourists to training sessions, the match, after-match socials, etc.
- 2. For touring sides with their own transportation, the Tour Coordinator shall see that the tourists have maps and directions to all functions and, if possible, have a host club guide.
- 6. Accommodations
- 1. If at all possible, and especially with the touring sides from outside the U.S., the host club should provide lodging in the club members’ homes. The Tour Coordinator should have a list prepared in advance, matching the hosts with the tourists.
- 2. The host club, through the Secretary or Tour Coordinator, should be prepared to communicate hotel and motel rates to the tourists so they may obtain the best possible accommodations dependent on their financial resources.
- 3. This list should be made available to the Tour Manager so that in emergencies they may be able to contact quickly a player or players.
- 7. Match
- 1. The Tour Coordinator should show the match field to the Coach and Tour Manager well in advance of the game.
- 2. The pitch must be properly marked and well-lined with appropriate flags or cones.
- 3. If possible, there should be separate dressing rooms with showers, or arrangements for shower facilities.
- 4. One person should be appointed to make sure that the dressing rooms are locked during the match.
- 5. The touring side should have a choice of a maximum or 3 balls for the match. Both sides should agree on the selection; any disagreement to be settled with a decision by the referee.
- 6. The arrangement of the referee’s arrival should be such that he will be available before the game with enough time for questions or laws interpretations.
- 7. Without exception, the referee should be invited to the post-game festivities.
- 8. A trainer and physician should be available, along with transportation in the event of emergencies.
- 8. After-Match Functions
- 1. Social arrangements are a matter of style, but no touring side should be ignored following a matchwin or lose! Both liquid and food should be provided.
- 2. Token gifts are usually exchanged, and the host team should be prepared to exchange pins, ties, t-shirts, etc.
- 3. Mounted crests, banners, plaques, etc. are usually considered to be necessary and appropriate, and the host team should be prepared to offer of these to the Tour Manager, Captain, Coach, or club President. Other items that might be presented or exchanged are a rugby ball (autographed and with the score of the game), suitable touch-flags or a club jersey.
- 9. Extra to Be Considered
- 1. A match brochure of your game with names of players is good, especially for touring sides from outside the U.S.
- 2. A sightseeing trip to points of local interest and/or to meet local dignitaries (a trip to the local Chamber of Commerce should be able to produce a tourist information packet that is usually much appreciated).
- 3. A key to the city.
- 10. Post-Tour Report Within 30 days of the completion of the tour, a report must be sent to the FRU Tours Chairman. This report should discuss the tour, give highlights and any problems or recommendations. This report will also serve to help others who may play the same club.
- 11. Forms and Questionnaires
- 1. Tour Application Form
Included in this section is a sample form that either outgoing or incoming teams should use when considering a tour (or hosting a traveling team). Please complete this entirely, and submit it with any other pertinent available information.
- 2. Touring Side Questionnaire
For incoming tours: Please see to it that this form is given to the incoming team. We are interested in knowing what your opinions are of our Union, and what can be done to improve any problems.
- 1. Tour Application Form